INFORMATION WE COLLECT
We may collect various types of information in connection with the Services, including: Information you provide directly to us; Information we collect about your device(s) and your use of our Services, including through cookies, web beacons, and other Internet technologies; and Information we obtain from third-party sources.
Information You Provide Us Directly
We collect various types of information and content that you provide us directly. For example, in order to enroll as a member or to access some of our Services, you may be required to provide us with information, such as your name, telephone number, email address, postal address, and, where applicable, company or organization name. We also collect the other content and information that you provide us directly or that your company or information provides us about you. For example, we collect the content and information you may add to our member network or other community profile, including any photographs or other information you submit and the communications that you transmit through our systems or networks. We collect billing and payment information you provide when you access some of our Services or purchase products and services. As another example, we collect information that you provide us when you participate in our surveys, sweepstakes, or events.
Information About Your Device(s) and Your Use of the Services
We collect information about how you use our Services, and, depending on the permissions you have granted, other information from and about the computers, phones, and other devices where you install or access our Services. We may use standard Internet technologies, such as cookies and web beacons, to collect information about your computer or device and your online activity, as explained in more detail here.
The information we collect in this respect is:
- Your browser type and operating system;
- IP address and device identifiers;
- Your browsing behavior on our Services, such as the amount of time spent viewing our online Services and the links you click within our online Services;
- Websites you visit before or after our websites;
- Whether you have opened or forwarded our e-mails or connected to offers or links that we send you; and
- Your general or specific geographic location, such as through GPS, Bluetooth or WiFi signals to the extent permitted by the settings of your devices.
Information From Third-Party Sources
We may receive information about you from publicly and commercially available sources (as permitted by law), other third parties, and from third-party social networking services when you choose to connect with those services. We may combine this information with other information we receive from or about you.
USE OF PERSONAL INFORMATION
We use the personal information that we collect as necessary and appropriate for the following purposes:
- To provide and improve our products, services, features, and events. For example, we may use your information as necessary or appropriate to provide you with and improve products, services, and features; to provide and improve our events; to respond to inquiries we receive from you or your company or organization or in connection with a transaction that you or your company or organization has initiated; to deliver notifications and other operational communications; to improve user experiences; and to recognize and analyze how users navigate and use the Services and features and for related analysis, auditing, research, reporting, and troubleshooting.
- To deliver advertising and promotional communications. For example, we may periodically contact you with offers and information about our products, services, features, and events; to send you newsletters or other information about topics that we believe may be of interest; to conduct online surveys; and to otherwise promote our products, services, features, and events. We also may deliver targeted advertisements to you, both on and off the Services.
- We may use your information as we believe is necessary or appropriate to protect, enforce, or defend legal rights, privacy, safety or property, whether our own or that of our employees or agents or others, and to comply with applicable law.
SHARING OF INFORMATION
We may disclose your information in the following circumstances:
- Our Community. Our Services may include member communities and other online forums and networks that allow you to share and connect with others. We make this possible for Social Workplace members by creating a profile for new members that contains your name and the name of your company or other organization. This profile is created automatically and is accessible to other members of the forum or network, some of which may include all Social Workplace members. However, you also may be able to supplement your profile by adding additional information about yourself and your company or organization and by posting content and comments and to share your profile with a broader audience. By enrolling as a member of Social Workplace, you consent to the automatic creation of your profile as described above and the sharing of your all your profile information with other users of the Services.
- Service Providers. We may rely on third-party service providers to perform a variety of services on our behalf. To do so, we may need to share your information with them. For example, we may rely on service providers to host data and platforms, fulfill our product and service requests and answer your questions, send e-mails on our behalf, process payments or other transactions, and analyze data to improve our products and services.
Other Parties When Required by Law and as Necessary to Provide and Protect Our Services.
There may be instances when we disclose your information to other parties:
- To provide you with the services you or your company or organization request, such as a disclosure of your information to a landlord in connection with a lease agreement, or to auditors or consultants.
- To comply with the law or respond to legal process or a request for cooperation by a government entity or law enforcement
- To prevent fraud or verify and enforce compliance with the policies governing our Services
- To protect the rights, property, or safety of us, or any of our respective affiliates, business partners, customers or employees
Other Parties in Connection with a Corporate Transaction.
We may disclose your information to a third party in the event we sell or transfer all or a portion of a business or assets to a third party, such as in connection with a merger or in the event of a bankruptcy reorganization or liquidation.
Third-Party Partners, With Your Consent.
With your consent, we may share information about you with third parties so that they may provide you with special offers, promotional materials, and other materials that may be of interest to you.
Other Parties with Consent or at Your Direction.
In addition to the disclosures described in this Policy, we may share information about you with third parties when you or your company or organization consent to or request such sharing. For example, we periodically may partner with third parties to make products or services available to individual members or participating companies and organizations. If you or your company or organization requests to participate, we may share your information with the relevant third party in connection with the requested product or service.
Aggregated and Non-Personal Information.
We may also share information with third parties in a manner that does not identify particular individuals, for example, information that has been aggregated with other records. Our Services may contain links to other sites that we do not own or operate. We provide links to third-party sites as a convenience to our users. They are not intended as an endorsement of or referral to the linked services. The linked services are subject to their separate and independent privacy statements, notices, and terms, which we recommend you read carefully. The collection, use, and disclosure of your information will be subject to the privacy policies of the third party and not this Policy.
THIRD PARTIES THAT PROVIDE CONTENT OR FUNCTIONALITY ON OUR SERVICES
We also may partner with the following categories of third parties to collect, analyze, and use some of the personal information described in this Policy:
- Third-parties that provide features and functionality on the Services by means of plug-ins. Even if you do not click on or interact with social networking services or other plug-ins, they may collect information about you, such as your IP address and the pages that you view.
- Advertising providers help us and our advertisers provide ads on our Services or elsewhere, including ads that are targeted based on your online behavior, and analytics companies help us measure and evaluate the usage of our services.
- Other content providers may offer products and services on our Services and may operate contents, sweepstakes, or surveys on our Services.
INFORMATION SECURITY AND RETENTION
Although we take such steps to protect your information, no security program is foolproof and thus we cannot guarantee the absolute security of your personal or other information.
REVIEWING AND UPDATING YOUR INFORMATION
In accordance with applicable law, you may have the right to access, update, or correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law. If you would like to access, review, or update your information, please e-mail firstname.lastname@example.org.
Some web browsers may transmit “do-not-track” signals to the websites and other online services with which a user communicates. There is no industry standard that governs what, if anything, websites should do when they receive these signals. We currently do not take action in response to these signals. If and when a standard is established and accepted, we may revisit our policy on responding to these signals.
COLLECTION OF INFORMATION FROM CHILDREN
The Services are not directed to children under the age of 13 and we do not knowingly collect personal information from anyone under the age of 13. Persons over 13 but under 18 years of age should ask their parents for permission before sending any information about themselves to anyone over the Internet.
Privacy laws and guidelines are part of a constantly changing environment. We reserve the right, at our discretion, to change, modify, add, or remove portions of this Policy at any time. We encourage you to review this Policy periodically to ensure that you are aware of our current privacy practices, although we may also elect to notify you by e-mail or by posting something on some or all of our online Services. Your continued use of our Services following any changes signifies your acceptance of these changes.
QUESTIONS OR COMMENTS
If you have any questions or comments regarding our Policy, please contact us at:
- Privacy Director | Social Workplace
- Email: email@example.com
- Effective Date: August 28, 2017
COOKIES, WEB BEACONS, AND OTHER INTERNET TECHNOLOGIES
A cookie is a small file that may be stored on your computer or other device. A cookie enables the entity that put the cookie on your device to recognize it across different websites, services, devices, and browsing sessions.
When you use a web browser to access the Services, some browsers may allow you to configure your browser to accept all cookies, reject all cookies, or notify you when a cookie is sent. Click the “Help” menu of your browser to learn more about how to change your cookie preferences. The operating system of your device may contain additional controls for cookies. Please note that disabling cookies may affect your ability to access and use certain features of the Services.
Web Beacons and similar technologies are small bits of code, which are embedded in web pages, ads, and e-mail, that communicate with third parties. We may use web beacons, for example, to count the number of users who have visited a particular web page, to deliver or communicate with cookies, and to understand usage patterns. We also may include web beacons in e-mails to understand whether messages have been opened, acted on, or forwarded.
There are other local storage and Internet technologies, such as Local Shared Objects (also referred to as “Flash cookies”) and HTML5 local storage, that operate similarly to the cookies discussed above in that they are stored on your device and can be used to store certain information about your activities and preferences across different services and sessions. Please note that these technologies are distinct from cookies, and you may not be able to control them using standard browser tools and settings.
How We Use These Technologies
Our websites use these technologies for the following general purposes:
- Administering and improving our Services, including helping us measure and research the effectiveness of our content, features, advertisements, and other communications. For example, we measure which pages and features website visitors are accessing and how much time they are spending on our webpages. We may include web beacons in e-mails, for example, to understand whether messages have been opened, acted on, or forwarded.
- Storing your sign-in credentials and preferences so that you don’t have to enter those credentials and preferences every time you log on to a Service.
- Helping us and third parties provide you with relevant content and advertising by collecting information about your use of our Services and other websites.